Crevel is a leading importer and wholesaler of Mexican and American products in Europe. With a catalog of over 1,400 products from well-known and independent brands, we serve customers across the continent. Our mission is to support the restaurant and retail industries by providing access to authentic, high-quality Mexican and American products at the best prices. Join our dynamic, global team.
About the Role
We are looking for a detail-oriented and proactive Accounts Receivable & Operations Coordinator to join our team. This role sits at the center of our daily financial operations - managing collections, settlements, invoice processing, and expense tracking, while providing key support to Sales and Warehouse. If you take ownership, communicate assertively, and thrive in a fast-paced environment, we want to hear from you.
What a Typical Day Looks Like
This is a high-volume, deadline-driven role. On any given day you can expect to:
- Process approximately 30 invoices, with printing completed before 2:00 p.m. to keep warehouse and drivers on schedule.
- Follow up on outstanding collections - by phone, email, and coordinating with the sales team - for roughly 4 hours of focused AR work.
- Enter payments, reconcile cash, track post-dated and returned checks, and flag any discrepancies immediately.
- Respond to inbound calls and messages from sales representatives and support them in resolving customer issues.
- Keep expense files, consumables logs, and QuickBooks records current and accurate.
Key Responsibilities
Accounts Receivable & Invoicing
- Verify that credits and returns match invoice and batch/lot records; escalate discrepancies to Sales immediately.
- Assign categories to all credits for accurate tracking; maintain the credit tracking file for management reporting.
- Process returns in the system based on files prepared by the Warehouse team.
Collections & Settlement
- Prepare and distribute the weekly collections file to sales representatives.
- Close small balances (credits, returns, delivery fees) before presenting accounts to Sales to focus on actual receivables.
- Freeze customer accounts when payment is overdue; coordinate with the Sales Supervisor for in-person collection visits when needed.
- Send collections emails and follow-up messages to customers with overdue balances.
- Send weekly statements to recurring customers and on-request to others.
- Make bank deposits per deposit slips; follow up on post-dated and returned checks; ensure no payments appear in QuickBooks without a corresponding deposit slip.
- Post-dated checks must not be recorded in QuickBooks until funds have cleared the bank.
Expense Processing & Vendor Payments
- Review sales and warehouse expense reports line by line to ensure policy compliance before issuing checks.
- Create a Bill in QuickBooks for each expense; assign to the correct account; mark as paid upon completion.
- Monitor office and warehouse consumables; seek cost-saving opportunities while maintaining quality.
- Follow up on recurring service payments (utilities, fleet, insurance, rent, accounting) to prevent late fees.
- Record all credit card transactions in QuickBooks under the correct account.
- Pay drivers in cash when cash on hand exceeds $10,000; enter a detailed Bill with route and account information.
Cash & Petty Cash Management
- Maintain a minimum of $1,000 in the cash box; record cash customer settlements in the correct account.
- Perform weekly cash reconciliation against the system; maintain a daily record of cash balances.
- Keep a clear, signed accounting ledger for all cash disbursements.
Intercompany & Drop Ship Invoicing
- Coordinate drop ship deliveries: prepare and send invoices upon delivery confirmation; collect checks from customers as needed.
- Coordinate intercompany invoicing with the relevant team; review deposits, service invoices, and related QuickBooks entries.
Sales & Warehouse Support
- Randomly verify that product catalog images are correctly uploaded and no items are missing.
- Activate and deactivate product items in the system as needed.
- Analyze delivery routes and ensure orders are ready for afternoon driver dispatch.
- Manage physical mail, phone support, and daily email follow-up.
What We're Looking For
- 2+ years of experience in accounts receivable, bookkeeping, or a similar finance/admin role.
- Hands-on proficiency with QuickBooks or comparable AR/accounting software - creating Bills, processing payments, reconciling accounts.
- Strong attention to detail; ability to catch discrepancies in invoices, payments, and lot records under time pressure.
- Excellent organizational skills with the ability to manage multiple daily deadlines independently.
- Assertive and clear communicator - comfortable following up with customers, sales reps, and vendors.
- Comfortable working cross-functionally with Warehouse, Sales, and Finance teams.
- Bilingual in English and Spanish - required given the nature of daily communication with customers and the sales team.
What We Offer
- A hands-on role with real visibility - your work directly impacts daily operations and gets noticed.
- A collaborative team where finance, sales, and warehouse work closely together - not in silos.
- Room to grow as the company expands across multiple markets.
- Competitive compensation commensurate with experience.