Accounts Receivable Coordinator

POSITION TITLE:

Accounts Receivable Coordinator

APPOINTMENT:

Appointed by the Chancellor of the College upon recommendation of the Vice Chancellor of Finance and Administration.

ORGANIZATIONAL RELATIONSHIP:

TheAccounts Receivable Coordinator reports directly to the Bursar.

JOB SUMMARY:

The Accounts Receivable Coordinator oversees Collections and Third-Party Receivables functions for the Business Office across all campuses. This role supports the development and implementation of student and vendor payment and collection processes while delivering high-quality customer service.

Reporting directly to the Bursar, this position manages accounts receivable, student account services, cashiering functions, and financial reconciliations. The coordinator ensures compliance with FERPA regulations and performs professional-level accounting duties, including auditing, analyzing, and reconciling accounts for both internal and external stakeholders.

Qualifications

Required

• Associate degree with 3 years of experience in accounting or financial systems
  • Substitution of minimum of five (5) years of experience with accounting or financial systems

Preferred

• Experience in higher education
• Experience with student billing, invoicing, and account analysis

About RPCC:

River Parishes Community College is an open admission institution that partners with the communities and businesses of the river parishes region of Louisiana to provide workforce training, certificates, diplomas, and Associate Degrees.

Please visit our website for more information: www.rpcc.edu.

River Parishes Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. River Parishes Community College also operates in compliance with Title VI of the Civil Rights Act of 1964, Title IX, of the 1962 Educational Amendments, and Section 504 of the Rehabilitation Act of 1973. The College does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, or veteran status. The Title IX and Section 504 Coordinator, Shalither S. Cushenberry, has been chosen to respond to student-related issues concerning the nondiscrimination policy at titleIX@rpcc.edu or 225-743-8526. Faculty and staff are encouraged to contact Brian J. Vermeire in the Office of Human Resources at hr@rpcc.edu or 225-743-8539. At RPCC, the lack of English language skills will not be a barrier to admission and participation in Career and Technical classes and activities in our institution. The College is also in compliance with the Family Rights and Privacy Act of 1974 (P.L. 93-380) as amended by the (P.L. 95-568).

Key Responsibilities

Student Accounts & Accounts Receivable

• Process student payments daily using Banner
• Reconcile and balance assigned cash drawer at the end of each business day
• Reconcile student A/R with Finance
• Run Banner processes related to student accounts
• Review AR reports to ensure accuracy and timeliness
• Prepare journal entries for vendor payments
• Assist with student account write-offs
• Investigate and resolve student account issues; recommend actions to the Bursar

Third-Party Receivables

• Process third-party vendor scholarship payments in Banner
• Set up and maintain third-party contracts each semester
• Prepare and submit vendor invoices
• Reconcile third-party contracts each term to ensure accurate posting
• Collaborate with Registrar, Financial Aid, and other departments on billing

Cash Management

• Verify and deposit funds within 24 hours of receipt

• Ensure accurate posting of payments and awards
• Assist students and parents with payment plan inquiries
• Research and manage student and vendor accounts
• Maintain accurate records to support audit requirements
• Apply and remove financial holds on accounts
• Provide guidance on Form 1098-T
• Submit placement files for outstanding accounts to collections (ODR)
• Send account balance notifications to students and vendors

Compliance

• Assist in developing and implementing policies and procedures
• Ensure compliance with institutional policies and state/federal regulations
• Respond to account inquiries in accordance with FERPA guidelines
• Resolve issues related to account balances and payment systems

Additional Duties

• Assist Purchasing with receiving packages
• Perform other duties as assigned