AP Specialist
We are seeking a high-precision Accounts Payable Specialist to manage our full-cycle disbursement process. This is a high-volume role requiring a candidate who views "attention to detail" as a core value.You will be responsible for ensuring that every dollar spent aligns with donor intent, grant requirements, and IRS non-profit guidelines.
Key ResponsibilitiesFull-Cycle AP Management: Own the end-to-end process from high-volume invoice entry and three-way matching to weekly payment runs (Check, ACH, and Wire).
Fund Accounting Compliance: Accurately code expenses across multiple dimensions, including Grants, Programs, and Restricted Funds, ensuring total alignment with the general ledger.
Vendor & Tax Oversight: Manage vendor onboarding, including W-9 collection and verification of Federal ID numbers. Calculate and report sales tax and lead the year-end 1099-NEC/MISC reporting process.
Reconciliations & Close: Perform monthly reconciliations of AP sub-ledgers to the General Ledger. Proactively resolve discrepancies and support the month-end and year-end closing cycles.
Audit Readiness: Act as a key point of contact for annual audits by maintaining flawless digital and physical documentation trails.
Internal Coordination: Partner with program managers to enforce submission deadlines and ensure all petty cash and expense reports are verified and reimbursed accurately.
Bachelor’s degree in Accounting, Finance, or Business Administration (required).
2 - 5years of progressive experience in high-volume accounts payable, preferably within a 501(c)(3) environment / non profit.
Professional-level proficiency in one or more systems: QuickBooks Blackbaud Financial Edge, Great Plains (Microsoft Dynamics GP), or Raiser’s Edge (preferred).
Core Competencies: Extreme attention to detail, a deep understanding of IRS non-profit regulations, and the ability to maintain strict confidentiality.
Core Competencies: Extreme attention to detail, a deep understanding of IRS non-profit regulations, and the ability to maintain strict confidentiality.
***Nice benefits package to include 100% paid medical and retirement plan.
Compensation / Pay Rate (Up to): $25.00 - $28.00