Accounts Payable Specialist

IMMEDIATE HIRING - Targeted Start Date of April 13th

Entry Level Accounts Payable Specialist Opportunity

Hybrid Work Environment in Menomonee Falls, WI

Job Title: Accounts Payable Specialist

Job Description

We are seeking an entry-level Accounts Payable Specialist to manage inventory discrepancies, review invoices, generate reports, and handle carrier-related information across multiple portals. This role requires a strong understanding of finance and credit concepts, analytical skills, and the ability to work effectively with both internal and external partners.

Responsibilities

• Manage inventory discrepancies, including shortages and overages.
• Review invoices and generate accurate reports.
• Handle carrier-related information across multiple portals.
• Monitor and respond to customer emails and manage shared inboxes.
• Work directly with sales representatives and customer support through designated portals.
• Process journal entries to reconcile invoices with credits or debits.
• Review pricing claims and identify missing promotional discounts.
• Investigate and resolve freight claims that were not initially submitted or processed.

Essential Skills

• Strong knowledge of finance and credit concepts.
• Basic understanding of commercial and consumer law.
• Ability to professionally consult with customers to resolve complaints.
• Strong analytical skills to identify and resolve complex problems.
• Excellent interpersonal and communication skills.
• Organization, attention to detail, and time management skills.
• Fluency in English and the primary language used in the area of responsibility.

Additional Skills & Qualifications

• Bachelor's degree in Accounting, Finance, Business, Economics, or Supply Chain.
• Proficiency in Excel, including vlookups and pivot tables.
• Familiarity with Microsoft Office and Oracle.
• Experience with accounts receivable, cash application, and collections.

Work Environment

The position offers work-from-home flexibility after training. After training, the specialist will work remotely four days a week and will need to go onsite once a week. This role provides an opportunity to join a reputable and growing business in the greater Milwaukee market, with potential for career advancement within the accounting and finance department.

This is a Contract position based out of Brookfield, WI.

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Brookfield,WI.

This position is anticipated to close on Apr 17, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.