Accounts Payable Analyst

Accounts Payable Specialist

Job Description

This role involves working closely with the Finance team and the Supply Chain organization, as well as regular interaction with internal requisitioners, department heads, managers, temporary staffing agencies, travel agencies, and various suppliers and subcontractors. The Accounts Payable Analyst will provide accounting and administrative services related to the efficient maintenance and processing of accounts payable transactions, including travel-related requests, credit card reconciliations, purchased labor payments, and other vendor and supplier accounts payments. The role ensures that financial procedures and policies are executed and followed to maintain a solid control environment and supports internal and external audits of compliance to financial standards and government contracting regulations.

Responsibilities

• Code invoices, vouchers, expense reports, and check requests with correct codes to ensure proper entry into the financial system.
• Handle all vendor correspondence via postal service, phone, fax, or email.
• Investigate and resolve problems associated with processing of expense reports, travel requests, invoices, and purchase orders.
• Ensure proper signatories and adherence to internal delegation of authority prior to payment.
• Ensure documentation requirements are met in accordance with FAR for government contractors, as applicable, prior to payment.
• Execute all SOX controls and record evidence of such.
• Enter invoices into financial system for voucher creation.
• Set up, review, and maintain recurring lease and/or rent vouchers in the financial system.
• Process travel requisitions for per diem payments and expense report reimbursements.
• Act as primary point of contact for travel agency, including processing direct pay lodging amenities for travelers.
• Prepare batch check runs weekly and off-cycle check runs as needed.
• File, maintain, and distribute accounting documents, records, and reports.
• Set up and maintain credit card user accounts and ensure credit card holders submit expense reconciliations for proper recordation in financial system.
• Support audits as applicable.
• Perform other duties as required to support the Finance Department.

Essential Skills

• 3+ years of experience in accounting and administrative services related to accounts payable.
• Basic proficiency in Excel.
• Experience with government contracting.
• Experience with Deltek Costpoint.
• Credit card reconciliation experience.
• Knowledge of pivot tables and VLOOKUPs.

Additional Skills & Qualifications

• BvA qualification.

Work Environment

The work schedule is Monday through Friday, from 7 AM to 4 PM, in a fully specified work environment

Contact Me:

Catherine Sullivan

View my availability here:

Book a Meeting

This is a Contract to Hire position based out of Norfolk, VA.

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Norfolk,VA.

This position is anticipated to close on Apr 17, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.