The Accounting Technician performs specialized and technical accounting work which includes preparation of accounts receivable, other miscellaneous general accounting tasks not otherwise specified, and technical and administrative work involving functions executed by the Department of Finance. The position is responsible for the daily reconciliation of the City’s cash accounts which involves cash receipting and check clearing. The position reports to the Deputy Director, Finance.
Generates and maintains Accounts Receivable invoices and keeps the account reconciled.
Performs the daily reconciliation of cleared checks from the bank.
Balances and inputs daily revenue collections into the financial system. Prepares the collections for bank deposit, serving as the point of contact with the bank in the event of any discrepancies. Maintains all cash receipt files.
Prepares mortgages, promissory notes and amortization schedules for utility connection agreements. Schedules appointments with residents in order to have the above contracts signed, notarized and distributed. Maintains utility connection agreement files and prepares release of liens upon satisfaction of mortgages and promissory notes.
Assists in the monitoring and updating of fixed assets for the Finance Department.
Assists with the coordination and management of the annual audit. Assists with the preparation and assembly of the comprehensive annual financial report.
Generate and post reoccurring monthly journal entries.
Responsible for preparing, administrating, and maintaining the Florida Department of Revenue database for the Local Government Communications Service Tax.
As directed, prepares check requests and maintains status of same, travel advances, expense reports and requisitions. Routes invoices and requisitions to Purchasing. Keeps sufficient office supplies in stock; prepares requisitions when supplies are needed.
Acts as office receptionist; picks up and delivers mail to City Hall; answers telephone in professional, courteous fashion, takes detailed messages and ensures delivery of messages. Assists the public with information, instructions and referrals. Department point-of-contact for public records requests.
Maintains files, including cash receipts, accounts receivable files, payroll timesheets, various accounting and general ledger reports.
Assists in the preparation of other required quarterly and annual reports.
Performs other duties as assigned.
Associates degree with an emphasis in business, finance or related discipline required or equivalent combination of related experience and/or training which provides the required knowledge, skills, and abilities. Knowledge of accounting and advanced bookkeeping, as well as office technology; procedures and equipment. Proficient computer skills including electronic mail, record-keeping, database activity, word processing, and spreadsheets required.
Driver's License Requirement: Valid Florida Driver's License Classification E .
The physical demands representative of those that must be met to successfully perform the essential functions of this job. The position is mostly sedentary but does require the employee to stand; move; bend; and reach. The position requires arm, hand, and finger dexterity in order to perform constant typing and frequent filing duties. The employee is regularly required to communicate and exchange information courteously, effectively, and promptly with the public and City staff. This position requires the ability to occasionally lift and move files and office supplies up to 25 pounds.