Accountant 3

Job Title: Receivables Support Analyst (Accountant 3)

Job Description

The Receivables Support Analyst directly supports receivables cleanup and backlog remediation efforts, focusing on detailed account research and data validation to accelerate receivable recovery, reduce aging exposure, and improve payment processing and adjustment cycle times. This position plays a critical role in improving working capital, reducing receivable aging, and strengthening financial accuracy within the advisory business.

Responsibilities

• Perform detailed account-level research and data validation to ensure the accuracy of receivable balances and all supporting documentation.
• Investigate discrepancies in receivable accounts, validate balances, and clearly document findings, conclusions, and resolutions.
• Review responses and supporting documentation from internal and external stakeholders, assess their accuracy, and determine appropriate next steps.
• Draft demand letters and prepare write-off documentation in line with established policies and approval requirements.
• Prepare receivables for collection activities by compiling invoice copies and all required supporting documentation.
• Capture, update, and track Promise-to-Pay commitments, monitor follow-through, and escalate exceptions when necessary.
• Research, apply, and document unapplied or misapplied cash to ensure proper allocation and timely resolution of outstanding items.
• Coordinate deal date changes, adjustments, and account corrections with appropriate stakeholders and systems to maintain accurate records.
• Escalate complex, high-risk, or unresolved issues to transaction accounting leadership with clear summaries and well-organized supporting details.
• Maintain accurate records, notes, and audit trails to support transparency, reporting, and downstream financial processes.

Essential Skills

• Experience in commercial real estate, accounts receivable, collections, or financial operations.
• Strong analytical, research, and problem-solving skills applied to complex receivable and account issues.
• Ability to work cross-functionally and collaborate effectively with internal and external stakeholders.
• High attention to detail and strong organizational skills to manage large volumes of account information.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Excel for data analysis, reconciliation, and reporting.
• Experience with accounts receivable processes, including collections and reconciliations.

Additional Skills & Qualifications

• Experience with workflow or tracking tools such as Smartsheet, Workday, or Salesforce.
• Hands-on experience using Smartsheet and Salesforce in a receivables or financial operations context.
• Background in accounting and financial statement understanding.
• Experience with accounts receivable (AR) collection activities and related documentation requirements.
• Familiarity with financial operations in a project-based or advisory services environment.

Work Environment

This is a short-term, project-based assignment focused on cleaning up and remediating a receivables backlog. The standard work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The role follows a hybrid work model, with three days per week in the office and two days working from home. Office locations are available in Irvine, CA; San Jose, CA; Salt Lake City, UT; and Houston, TX, in professional, corporate office settings. The position involves working extensively with Microsoft Excel and may regularly use Smartsheet, Salesforce, and other workflow or tracking tools. The work environment is detail-oriented and deadline-driven, with a strong focus on accuracy, documentation, and collaboration across finance and operational teams. Professional business attire or standard corporate dress is expected when working on-site.

This is a Contract position based out of San Jose, CA.

The pay range for this position is $45.00 - $50.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in San Jose,CA.

This position is anticipated to close on Apr 22, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.