Academic Services Administrator

Organizational Unit:

The USF Health College of Nursing is one of 14 colleges at the University of South Florida and one of four that make up USF Health. As a member of the prestigious Association of American Universities, USF is designated by the Carnegie Foundation as both a Research 1 and a Community-Engaged institution—reflecting its commitment to excellence in education, research, and service.

Nationally recognized as a leader in nursing education and research, the College of Nursing serves more than 2,000 undergraduate, master’s, and doctoral students each year. For the fourth consecutive year, our Master of Science in Nursing (MSN) program has been ranked No. 1 among Florida’s public universities by U.S. News & World Report—rising to No. 23 in the nation in 2025. 

As an integral part of USF Health, the College of Nursing is guided by a mission grounded in excellence, innovation, and respect. We are dedicated to educating future nurses, advancing nursing science, and applying evidence-based practice to improve health outcomes and community well-being.

Position Summary:

The Academic Services Administrator (ASA) reports to the Senior Academic Program Administrator and is responsible for providing comprehensive administrative and operational support to the Nurse Anesthesiology Program and other assigned College of Nursing initiatives. The ASA also serves as the academic advisor for students in the Nurse Anesthesiology program. 

This position supports the daily operations of the program by coordinating student recruitment, admission, and onboarding activities, DNP project practicum rotations, , meetings and events, and communication with faculty, students, clinical partners, and University offices.

The Academic Services Administrator also serves as a key liaison between the program and internal and external partners to ensure efficient operations, strong communication, and a positive experience for students and faculty.

Duties:

• Assist with collecting and preparing paperwork for new faculty, adjunct, and courtesy appointments
• Prepare College follow-up data surveys and support implementation of the Nurse Anesthesiology Program Continuous Evaluation Plan
• Prepare reports and other materials as requested by the Program leadership
• Maintain DNP portfolio scholarly works documents and tracking 
• Work with faculty to prepare course revisions, proposals, committee materials, and related documents
• Maintain a database of completed student DNP projects in Confluence. 
• Support cohort photo rosters and update them as needed based on attrition
• Create and maintain student emergency contact lists and program email distribution lists
• Maintain and update program websites, Canvas content, student job boards, and other online resources
• Update the Nurse Anesthesiology Program Handbook, , and catalog information as needed
• Coordinate and manage CRNA candidate interviews
• Maintain NursingCAS and admissions tracking documents and communicate with prospective students
• Create student folders and collect required paperwork for newly admitted students
• Coordinate and support major program events, including Meet and Greet, Open House, Town Hall, Advisory Board meetings, Graduate Orientation, and monthly program meetings
• Schedule meetings, prepare agendas, maintain calendar invitations, take meeting minutes, and archive materials in Box
• Use technology and process improvement strategies to streamline workflows and support program operations

• Support additional College of Nursing initiatives and projects, as assigned

  
   

Student Advising duties include: 

• Assisting Nurse Anesthesiology students with degree planning, course selection, and academic policies

• Monitoring registration and academic progress, providing outreach to students at risk of falling behind.
• Issuing registration permits
• Managing and completing advising forms and degree certifications 
• Ensuring adherence to university/college policies and FERPA confidentiality guidelines.
• Serving as a liaison to the student government