Position: Legal Administrative Assistant
Location: Boca Raton, FL
Employment Type: Full-time, non-exempt | In-Office
About Robbins Geller Rudman & Dowd LLP
Robbins Geller Rudman & Dowd LLP is one of the world’s leading complex litigation firms,
specializing in securities fraud and shareholder rights litigation. Our firm has been ranked #1 in
the ISS Securities Class Action Services Report for recovering the most monetary relief for
investors and has obtained some of the largest recoveries in history, including:
• Enron – $7.2 billion (largest securities class action recovery)
• Household Int’l Inc - $1.57 billion (largest ever following a securities fraud class action trial)
• Valeant Pharmaceuticals – $1.21 billion (largest pharmaceutical securities recovery)
• Am. Realty Cap. Props Inc - $1.02 billion (highest percentage of damages of any major
PSLRA case prior to trial
• UnitedHealth Grp. Inc - $895 million (largest stock option backdating recovery in history)
Position Summary
Robbins Geller Rudman & Dowd LLP is seeking an experienced Legal Administrative Assistant
to provide high-level administrative and litigation support to attorneys and paralegals in a fastpaced
law firm environment. The ideal candidate will be comfortable independently managing
multiple tasks, ensuring the seamless execution of legal operations, and providing support as
needed.
Key Responsibilities
• Format, edit, and finalize documents, including correspondence, memoranda, and standard
legal documents, in accordance with the Firm’s formatting standards using legal-specific
software
• Manage multiple attorney assignments and organize workflow to meet administrative and
attorney needs
• Enter, proofread, and post attorneys’ time entries in compliance with Firm timekeeping policies
• Coordinate travel arrangements, including air, hotel, and ground transportation
• Process and monitor expense reports, reimbursements, expert invoices, and check requests
• Utilize audio/video platforms (e.g., Zoom, Teams) to schedule and manage meetings
• Coordinate conferences, meetings, and appointments (in-person and virtual), including
conference rooms and catering per Firm procedures
• Handle complex, confidential, and time-sensitive information with discretion and accuracy
• Partner with the File Records team to create, review, and maintain electronic case files
• Perform additional administrative duties as assigned
Qualifications & Experience
Education
High school diploma or equivalent required; associate’s degree preferred.
Experience
Minimum of 3 years of legal experience in a litigation environment, with a solid understanding
of legal terminology.
Litigation Knowledge
• Ability to prepare Tables of Contents (TOC) and Tables of Authorities (TOA) in compliance
with court requirements
• Familiarity with Federal District Courts rules and filing procedures
Technical Skills
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel) in a Windows environment
• Experience with document management systems (e.g., NetDocuments or similar), including
strong document organization practices
Core Competencies
• Strong time management skills with the ability to support four or more attorneys
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and exercise sound discretion
• Proactive, self-motivated, and able to work independently
• Reliable with strong punctuality and attendance
Additional Qualifications (Preferred)
• Trial and deposition preparation experience
Compensation & Benefits
• Salary range: $70,000 – $90,000 per year (depending on experience and qualifications)
• Comprehensive benefits program
If you are a detail-oriented legal professional looking for a rewarding opportunity in a dynamic
legal environment, we encourage you to apply.
For consideration, please email a cover letter and resume to recruiting@rgrdlaw.com
with “Legal Administrative Assistant Boca Raton” in the subject line.
We encourage you to visit our website before applying:
🌐 www.rgrdlaw.com
Robbins Geller is an equal employment opportunity employer. All qualified applicants
will receive consideration for employment without regard to race, color, religion,
religious creed, national origin, sex, gender, sexual orientation, marital status, pregnancy,
childbirth or breast-feeding, age, physical or mental disability, ancestry, medical
condition, genetic information, military, or veteran’s status, or any other status or
characteristic protected by law. For the firm’s full EEO policy, please refer to our website:
rgrdlaw.com.
California Consumer Privacy Act Disclosure: We collect personal information you provide
in connection with any application for employment, including personal information
contained on any resumes or any other document(s) you provide us. We may use this
information to evaluate your application and/or to consider you for employment with
Robbins Geller. We may, as necessary, share this information with third parties for any of
the following purposes: (i) to confirm the accuracy of the information provided; (ii) to
conduct a background check; (iii) to confirm or evaluate potential conflicts of interest;
and/or (iv) to check references. If you accept an offer with Robbins Geller, we may also
use the information you have provided in order to provide you with the benefits of your
employment.
______________________________________________________________________________
The marginal functions of this position have not been included. This job
description in no way implies that these are the only duties to be performed. An
employee will be required to follow any other job-related duties requested by the
supervisor.
Employees MUST maintain domicile in a state and/or city where RGRD has an
office.
Schedules depend on job duties. RGRD reserves the right to determine when and if
remote work is an option. RGRD will make reasonable accommodations for such, if
it does not cause undue hardship for the firm. All positions may be required to
report on-site for specific projects or on an as-needed basis.